Share move date, current & new office addresses, employee count, key equipment (servers, workstations, printers), and any critical deadlines. We note any regulatory or security needs.
On-site or virtual survey to inventory furniture, IT/AV equipment, confidential files, heavy machinery and fragile items. We tag high-priority assets and identify logistical challenges (stairs, lifts, parking).
We create a move plan with a step-by-step timeline aimed at zero downtime: pre-move prep, blackout windows for critical systems, phased migration (if needed), and contingency plans.
Transparent cost estimate including manpower, packing materials, transport, insurance, and any specialized services. Finalize booking and service-level expectations.
Assign a dedicated move manager and team lead. Schedule staff briefings, IT cutover times, and notify vendors, building managers, and security where required.
Ensure all servers and workstations are backed up. Secure handling procedures for confidential documents and data-bearing devices (encryption, sealed cartons, chain-of-custody logs).
Create department-wise packing lists and labeling system (desk-to-desk or room-to-room mapping). Plan phased packing to keep mission-critical operations running.
Our team packs office contents using industrial-grade materials: anti-static bags for electronics, padded crates for servers/AV gear, and secure boxes for documents. Each item is clearly labeled with destination and handling notes.
Trained technicians handle disconnection, secure packing, transport, and reinstallation of servers, racks, telecom gear, and conference-room AV systems. Cabling is labeled for easy reassembly.
Furniture and modular workstations are disassembled and packed with labeled hardware kits for accurate reassembly.
Goods are loaded into insured vehicles using proper lifting equipment and secure strapping. Hazardous or sensitive items follow special loading procedures.
Door-to-door transport with route optimization and live updates for stakeholders. Emergency contact and ETA notifications throughout transit.
Items unloaded and placed in pre-designated areas according to the move map. Priority delivered first — e.g., server room, reception, key departments.
We reassemble only the major office furniture such as steel cupboards (for files), chairs, tables, and other essential fixtures. IT reconnections or server setups are not included; our team focuses solely on placing and reassembling the primary furniture at the new location.
Verify network connectivity, printers, phone lines, AV functionality, and workstation readiness. Walkthrough with department heads to confirm everything is in place.
Remove packing debris, and, if requested, securely shred or dispose of obsolete/confidential documents and e-waste following compliance rules.
Provide move completion report, asset relocation log, signed checklists, and any warranty/insurance paperwork.
Offer post-move support for troubleshooting, reconfiguration, or additional setup. Agree on follow-up visits or SLAs for rapid issue resolution.
Collect client feedback, record lessons learned, and suggest process improvements for future moves.
Whether you're moving your home or office, Vonder Packers & Movers LLP ensures a secure, efficient, and affordable relocation experience, with expert handling at every step.